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920.449.5465
[email protected]
3003 Eastern Ave. Plymouth WI
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Cycling Process
1 - Understanding Your Fleet
2 - Creating a Plan
3 - Understanding the Process
4 - Cycling Meeting
5 - Onboarding Process
6 - Long-Term Outlook
Van Horn Executive Fleet Management

Age of Vehicles

Understanding the age of your vehicles is crucial for effective fleet management. Older vehicles may incur higher maintenance costs and fuel inefficiencies, while newer ones may offer advanced safety features and fuel economy. Our process involves a comprehensive assessment of the age distribution within your fleet to optimize performance and cost-effectiveness.

Mileage of Vehicles

Mileage is a key factor in determining a vehicle's wear and tear. We analyze mileage data to schedule timely maintenance and replacements, ensuring your fleet operates efficiently and minimizes downtime. This proactive approach helps in extending the lifespan of your vehicles and reducing unexpected repair costs.

Vehicle Telematics

Leveraging advanced telematics technology, we gather real-time data on vehicle location, driver behavior, and performance metrics. This enables informed decision-making, enhances driver safety, and allows for predictive maintenance. Our integrated telematics solutions offer a comprehensive view of your fleet's operations.

Vehicle Maintenance

Efficient vehicle maintenance is essential for preventing breakdowns and ensuring optimal performance. We develop tailored maintenance schedules based on your fleet's specific needs, reducing operational disruptions and extending the longevity of your vehicles. Regular check-ups and timely repairs contribute to cost savings in the long run.

How to Buy Vehicles

Our expert team guides you through the vehicle acquisition process. From understanding your specific requirements to negotiating with dealerships, we ensure a seamless purchasing experience. We explore options such as leasing or buying outright, considering your budget constraints and long-term fleet goals.

All Aspects of a Vehicle's Lifespan

We delve into every aspect of a vehicle's lifespan – from acquisition to decommissioning. By considering factors like depreciation, resale value, and technology advancements, we help you make informed decisions that align with your fleet's overall strategy.

Fleet Management and Maintenance Check Up

Acquiring Vehicles

Through a fact-finding meeting, we assess your current fleet management strategies and explore opportunities for improvement. This collaborative approach enables us to tailor a plan for acquiring vehicles that aligns with your operational and financial goals.

Disposing of Vehicles

Determining the most cost-effective time to retire vehicles is crucial. We provide insights into market trends, resale values, and environmental considerations to optimize the disposal process. This ensures maximum returns on your assets while adhering to sustainability goals.

Maintenance, Fuel Costs, and Ownership

Our comprehensive plan covers maintenance schedules, fuel cost management, and overall ownership expenses. By strategically addressing these aspects throughout the lifespan of your vehicles, we aim to minimize operational costs and enhance the overall efficiency of your fleet.

Fleet Management Executive

Fact Find Meeting

We kick off the process with a detailed one-hour fact-finding meeting. By understanding your current practices, challenges, and goals, we lay the groundwork for a tailored fleet management strategy. We ask critical questions such as 'How are you doing it now?' to gather valuable insights.

Fleet Analysis Strategy Plan

Following the fact-find meeting, we request specific information, including VIN numbers, vehicle makes, mileage, and associated costs. Armed with this data, our team conducts a comprehensive fleet analysis strategy plan, identifying areas for improvement and outlining a roadmap for enhanced fleet management.

Salesperson and customer signing car sale

Key Issues

In the cycling meeting, we address key issues identified during the analysis. This includes discussing challenges, potential bottlenecks, and opportunities for optimization within your fleet. Our aim is to shed light on solutions and strategies to overcome these issues effectively.

Problem Solving

We provide insightful solutions to tackle identified problems, ensuring a proactive approach to fleet management. By addressing issues head-on, we empower you to make informed decisions that positively impact your fleet's efficiency and overall performance.

Pick up Vehicles

Vehicle Servicing

We guide you on how to best service your vehicles, recommending maintenance schedules at one of our three dealership locations. This ensures that your fleet operates at peak efficiency, minimizing the risk of unexpected breakdowns and optimizing overall performance.

Open Lines of Credit

Facilitating open lines of credit is part of our onboarding process. We help establish financial arrangements that streamline vehicle-related transactions, providing flexibility and convenience in managing your fleet.

Quick Service Contact Information

To expedite the servicing process, we provide you with dedicated contact information for swift assistance. This ensures that any issues or maintenance requirements are addressed promptly, minimizing downtime and maximizing operational efficiency.

12 & 24 Month Plan

We work with you to develop a balanced 12 and 24-month plan. This plan aligns with your goals during peak vehicle usage periods, offering a strategic roadmap for ongoing success. The cyclical nature of this planning allows for adjustments and refinements as needed, ensuring sustained success year after year.

Business agent discussing car dealership contract with client, car shop in background.

Monthly Follow-Up

Our account executives conduct monthly follow-up meetings to provide updates on ordered units and ensure your fleet is operating smoothly. This ongoing communication allows us to address any emerging issues promptly and keep your fleet on track.

Quarterly Conversations

In quarterly conversations, we review the 12-month plan, ensuring that goals are on track. Additionally, we provide assurance for future vehicle allocations over the 24-month period. This forward-looking approach ensures continuity and proactive management of your fleet's evolving needs.

1: Understanding Your Fleet

Age of Vehicles

Understanding the age of your vehicles is crucial for effective fleet management. Older vehicles may incur higher maintenance costs and fuel inefficiencies, while newer ones may offer advanced safety features and fuel economy. Our process involves a comprehensive assessment of the age distribution within your fleet to optimize performance and cost-effectiveness.

Mileage of Vehicles

Mileage is a key factor in determining a vehicle's wear and tear. We analyze mileage data to schedule timely maintenance and replacements, ensuring your fleet operates efficiently and minimizes downtime. This proactive approach helps in extending the lifespan of your vehicles and reducing unexpected repair costs.

Vehicle Telematics

Leveraging advanced telematics technology, we gather real-time data on vehicle location, driver behavior, and performance metrics. This enables informed decision-making, enhances driver safety, and allows for predictive maintenance. Our integrated telematics solutions offer a comprehensive view of your fleet's operations.

Vehicle Maintenance

Efficient vehicle maintenance is essential for preventing breakdowns and ensuring optimal performance. We develop tailored maintenance schedules based on your fleet's specific needs, reducing operational disruptions and extending the longevity of your vehicles. Regular check-ups and timely repairs contribute to cost savings in the long run.

How to Buy Vehicles

Our expert team guides you through the vehicle acquisition process. From understanding your specific requirements to negotiating with dealerships, we ensure a seamless purchasing experience. We explore options such as leasing or buying outright, considering your budget constraints and long-term fleet goals.

All Aspects of a Vehicle's Lifespan

We delve into every aspect of a vehicle's lifespan – from acquisition to decommissioning. By considering factors like depreciation, resale value, and technology advancements, we help you make informed decisions that align with your fleet's overall strategy.

2: Create a Plan

Acquiring Vehicles

Through a fact-finding meeting, we assess your current fleet management strategies and explore opportunities for improvement. This collaborative approach enables us to tailor a plan for acquiring vehicles that aligns with your operational and financial goals.

Disposing of Vehicles

Determining the most cost-effective time to retire vehicles is crucial. We provide insights into market trends, resale values, and environmental considerations to optimize the disposal process. This ensures maximum returns on your assets while adhering to sustainability goals.

Maintenance, Fuel Costs, and Ownership

Our comprehensive plan covers maintenance schedules, fuel cost management, and overall ownership expenses. By strategically addressing these aspects throughout the lifespan of your vehicles, we aim to minimize operational costs and enhance the overall efficiency of your fleet.

3: Understanding the Process

Fact Find Meeting

We kick off the process with a detailed one-hour fact-finding meeting. By understanding your current practices, challenges, and goals, we lay the groundwork for a tailored fleet management strategy. We ask critical questions such as 'How are you doing it now?' to gather valuable insights.

Fleet Analysis Strategy Plan

Following the fact-find meeting, we request specific information, including VIN numbers, vehicle makes, mileage, and associated costs. Armed with this data, our team conducts a comprehensive fleet analysis strategy plan, identifying areas for improvement and outlining a roadmap for enhanced fleet management.

4: Cycling Meeting

Key Issues

In the cycling meeting, we address key issues identified during the analysis. This includes discussing challenges, potential bottlenecks, and opportunities for optimization within your fleet. Our aim is to shed light on solutions and strategies to overcome these issues effectively.

Problem Solving

We provide insightful solutions to tackle identified problems, ensuring a proactive approach to fleet management. By addressing issues head-on, we empower you to make informed decisions that positively impact your fleet's efficiency and overall performance.

5: Onboarding Process

Vehicle Servicing

We guide you on how to best service your vehicles, recommending maintenance schedules at one of our three dealership locations. This ensures that your fleet operates at peak efficiency, minimizing the risk of unexpected breakdowns and optimizing overall performance.

Open Lines of Credit

Facilitating open lines of credit is part of our onboarding process. We help establish financial arrangements that streamline vehicle-related transactions, providing flexibility and convenience in managing your fleet.

Quick Service Contact Information

To expedite the servicing process, we provide you with dedicated contact information for swift assistance. This ensures that any issues or maintenance requirements are addressed promptly, minimizing downtime and maximizing operational efficiency.

12 & 24 Month Plan

We work with you to develop a balanced 12 and 24-month plan. This plan aligns with your goals during peak vehicle usage periods, offering a strategic roadmap for ongoing success. The cyclical nature of this planning allows for adjustments and refinements as needed, ensuring sustained success year after year.

6: Long-Term Outlook

Monthly Follow-Up

Our account executives conduct monthly follow-up meetings to provide updates on ordered units and ensure your fleet is operating smoothly. This ongoing communication allows us to address any emerging issues promptly and keep your fleet on track.

Quarterly Conversations

In quarterly conversations, we review the 12-month plan, ensuring that goals are on track. Additionally, we provide assurance for future vehicle allocations over the 24-month period. This forward-looking approach ensures continuity and proactive management of your fleet's evolving needs.

Newsletter

Stay up to date with the latest news and insights.

Ready for Action?

Ready for action, our services are geared towards providing you with the swift and efficient solutions you need. We prioritize a proactive approach, ensuring that every aspect of your requirements is anticipated and addressed promptly.
Contact
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